Submission Requirements

For Copyediting

Before we can edit a document, the author must prepare the copy as follows:

  1. Set all type in 12-point Times or Times New Roman, double-spaced – not 1.5-spaced (Microsoft’s default).
  2. Set top, bottom and side margins to Word’s default: 1 inch top and bottom; 1.25 inches left and right for older versions; 1 inch all the way around in newer versions.
  3. Remove tables by cutting them from the file containing the paper or book and placing them in a new Word document. Mark where the tables should appear in the paper with a tag such as PLACE TABLE 1 HERE. (Double-spaced tables and their captions are included in the page count.)
  4. Place your tables in a separate Word file, with table number and title; submit this file with the document to be formatted.
  5. Remove graphs by cutting them from the file and placing them in a new Word document. Mark where the graphs should appear in the paper with a tag such as PLACE GRAPH 1 HERE. (Double-spaced for graphics are included in the page count
  6. Remove images from the Word document. Mark where each image should appear in the document with a tag such as PLACE IMAGE 1.4 HERE. Save the JPEGs to disk under filenames keyed to these tags; for example, Image1.4.jpg.
  7. Place your graphs in a separate Word file, with graph number and title; submit this file with the document to be formatted.

Save files for editing in .doc, .docx, or .rtf format. We cannot edit PDF, Google Docs, or Pages files.

For Indexing

Submit documents for indexing in final page proofs, as PDFs.

For Print-on-Demand Formatting in Word

Manuscripts should be formatted using Word’s “Styles” function for all heads, subheads, and paragraphs. We will insert this formatting for you at a surcharge of 50 cents a page (i.e., if we insert Styles formatting, cost for a 200-page manuscript would be $100 extra).

Graphics must appear in black-and-white only. The number of photographs is limited to a total of five for the entire book. After five images, insertion of images will be done at the rate of $10 per image, on a case-by-case basis.

Photographs must be digitized and high-quality: 300 dpi, clear, unpixelated, and free of problems with exposure and contrast.

Graphs, tables, pull-outs, and the like must also be black-and-white – no color lines, no color screening – and placed in line, not inserted in wrap-around text.

Graphics (i.e., graphs, tables, pull-outs, drawings, and photos) will be inserted in-line or, if appropriate, grouped at the beginning or end of chapters or of the book.

Use your word processor’s automatic indent function – not the tab space and NOT a series of spaces — to indent first lines of paragraphs. For hanging indents, as in a references section, use the word processor’s hanging indent function (in Word: Format > Paragraph > Special > Hanging). NEVER create hanging indents by hitting the “Return” bar at the end of a line and the “Tab” space at the beginning of the next line.

Set top, bottom and side margins to Word’s default: 1 inch top and bottom; 1.25 inches left and right.

Remove tables by cutting them from the file containing the manuscript and placing them in a new Word document. Mark where the tables should appear in the manuscript with a tag such as PLACE TABLE 1 HERE. (Double-spaced tables and their captions are included in the page count.) Place your tables in a separate Word file, with table number and title; submit this file with the document to be formatted.

Remove graphs by cutting them from the file containing the manuscript and placing them in a new Word document. Mark where the graphs should appear in the manuscript with a tag such as PLACE GRAPH 1 HERE. (Double-spaced captions and other descriptions for graphics are included in the page count). Place your graphs in a separate Word file, with graph number and caption; submit this file with the document to be formatted.

Remove embedded photos from the document and mark where the image should go with a tag such as PLACE IMAGE 1 HERE. (Double-spaced captions are included in the page count). Save your images as JPEGs, with filenames indicating the image number, such as IMAGE 1 HONOLULU HONEYMOON.JPEG.

Submit graphics, including photographs, as separate JPEGs, not just embedded in Word.

Save your files in.doc, .docx, or .rtf format, as requested by the designer. Do not submit a PDF.

For Print-on-Demand Formatting in a Page Layout Program

Ideally, manuscripts should be formatted using Word’s “Styles” function for all heads, subheads, and paragraphs. If you are not familiar enough with Word to accomplish this, we will insert this formatting for you at a charge of 50 cents a page (i.e., if we insert Styles formatting, cost for a 200-page manuscript would be $100).

Proofread your manuscript carefully before handing it off to the designer. Changes in page proofs create headaches, slow production, and add significantly to your costs.

Set all type consistently, preferably in 12-point Times or Times New Roman, single- or double-spaced – not 1.5-spaced (Microsoft’s default) – no space before or after paragraphs.

Use your word processor’s automatic indent function – not the tab space and NOT a series of spaces — to indent first lines of paragraphs. For hanging indents, as in a references section, use the word processor’s hanging indent function (in Word: Format > Paragraph > Special > Hanging). NEVER create hanging indents by hitting the “Return” bar at the end of a line and the “Tab” space at the beginning of the next line.

Set top, bottom and side margins to Word’s default: 1 inch top and bottom; 1.25 inches left and right.

Provide graphics as separate JPEGS, not embedded in the Word document.

Remove tables by cutting them from the file containing the book and placing them in a new Word document. Mark where the tables should appear in the manuscript with a tag such as PLACE TABLE 1 HERE. (Double-spaced tables and their captions are included in the page count.) Place your tables in a separate Word file, with table number and title; submit this file with the document to be formatted.

Remove graphs by cutting them from the file containing the book and placing them in a new Word document. Mark where the graphs should appear in the manuscript with a tag such as PLACE GRAPH 1 HERE. (Double-spaced captions and other descriptions for graphics are included in the page count). Place your graphs in a separate Word file, with graph number and caption; submit this file with the document to be formatted.

Remove photographs by cutting them from the file containing the book. Provide the photos to the designer as JPEGs, not embedded in the manuscript. Mark where the graphs should appear in the manuscript with a tag such as PLACE IMAGE 1 HERE. Save the JPEG with a filename corresponding to the image number: IMAGE 1.JPG. Create a second Word file for the captions. List the captions under headings corresponding with the image number. For example:

IMAGE 1
Honeymooning on the beach in Honolulu

IMAGE 2
Dinner at the Honolulu Hilton

Submit this file with the document to be formatted.

Save your files in.doc, .docx, or .rtf format, as requested by the designer. Do not submit a PDF.

For e-Book Formatting

Format your book in Word (.doc or .docx format), double-spaced. Images should be minimal; those that are used should be high-quality JPEGs, 300 dpi with clarity and good composition.

Do not use drop caps or raised caps.

Manuscripts should be formatted using Word’s “Styles” function for all heads, subheads, and paragraphs. If you are not familiar enough with Word to accomplish this, we will insert this formatting for you at a charge of 50 cents per double-spaced manuscript page (i.e., if we insert Styles formatting, cost for a 200-page manuscript would be $100)

Set all type consistently, preferably in 12-point Times or Times New Roman, single- or double-spaced – not 1.5-spaced (Microsoft’s default) – no space before or after paragraphs.

Use your word processor’s automatic indent function – not the tab space and NOT a series of spaces — to indent first lines of paragraphs. For hanging indents, as in a references section, use the word processor’s hanging indent function (in Word: Format > Paragraph > Special > Hanging). NEVER create hanging indents by hitting the “Return” bar at the end of a line and the “Tab” space at the beginning of the next line.

Save your file in .doc or .docx format.

Provide images as separate JPEG or TIF files.

Be aware that inserting images in an e-book is tricky and difficult. If your manuscript contains any images at all, you will find it cost-effective and easier on your nerves to hire an experienced professional e-book formatter to prepare your manuscript for publication on the several platforms in use today. Our e-book designer is experienced and proficient with all e-book formats and with creating attractive e-books with images.